Bylaws

Engineering Society of the

University of California, Los Angeles

Current as of September 6, 1990

INDEX

100 Governing Procedures
200 Membership
300 Offices of the Society
400 Election of Officers
500 Executive Committee
600 Meetings
700 Technical Committees
800 Committees
900 Activities
1000 ESUC's Cafe by the SEAS
1100 Policies
1200 Pre-approved Expenditures
1300 Class Organization
1400 Publications

Governing Procedures

Constitution

Purpose
1. The Constitution of the Engineering Society shall be the primary governing document of The Society by which all policies and rules will abide. [8/11/88]

Bylaws
1. Purpose
  1. The Bylaws of the Engineering Society shall be an organized listing of all long-term motions passed by the Executive Committee. [8/11/88]
  2. No Bylaw shall contradict any section of the Constitution. [8/11/88]
2. Procedure for amending Bylaws:
  1. Any ExComm member may make a motion to amend the Bylaws at any ExComm meeting. [3/7/89]
  2. After discussion, ExComm shall vote on the change or table the motion to the next meeting. [3/7/89]
  3. The ESUC Secretary shall include in the minutes the old and new versions of the changed Bylaw and state the results of the vote. [3/7/89]
Membership
Grades
1. The grades of ESUC membership are:
  1. Student Member [9/15/89]
  2. Faculty/Staff Member [9/15/89]
  3. Life Member [9/15/89]
Rights and Privileges
1. Student members shall be entitled to all rights and privileges of The Society. [Constitution, Article III, Section 2]
2. Faculty/Staff members shall be entitled to all rights and privileges of The Society except holding office and voting at elections. [9/15/88]
3. Life Members shall be entitled to all rights and privileges of The Society except holding office and voting at elections. [9/15/88]
Terms of Membership
1. Student membership shall be for one year ending the last day of Spring Quarter at UCLA. [9/15/88]
2. Faculty/Staff membership shall be for one year ending the last day of Spring Quarter at UCLA. [9/15/88]
3. Life membership shall be for the lifetime of the member. [9/15/88]
Qualifications
1. Student members: Students of the University of California. [9/15/88]
2. Faculty/Staff members: Employees of the University of California. [9/15/88]
3. Lifetime members: See Constitution, Article III, Section 3.
Application - Procedures
1. Student and Faculty/Staff Members: Upon completion of the application and payment of the required dues to an officer of The Society, the applicant shall receive a membership card verifying his/her membership. [3/7/89]
Fees and Dues
1. Student member dues shall be two dollars per year. [6/21/88]
2. Faculty/Staff member dues shall be two dollars per year. [6/21/88]
3. Lifetime Members shall not have any dues. [6/21/88]
Resignation
1. Any member may at any time resign as a member of The Society. [3/7/89]
2. Resignation of membership will inherently include a resignation from all offices held, and committees served on. [3/7/89]
3. Resignation of membership shall require the member to submit a signed and dated letter to the ESUC Secretary. [3/7/89]
4. The Secretary shall inform ExComm of this resignation and if the member held any offices or served on any committee. [3/7/89]
5. No refund of dues shall be given upon resignation of membership. [3/7/89]
6. The ESUC membership card shall be returned upon resignation. [3/7/89]
Offices of the Society
Qualifications for Elected Officers
1. All elected officers of The Society shall be full-time students of the University of California, Los Angeles and members of The Society. [9/6/90]
2. No person may hold two elected ESUC offices at any one time. [9/6/90]
Duties of each Elected Office assigned by ExComm
1. President
  None.
2. First Vice-President
  1. Be the official means by which committees communicate with ExComm, and shall report to all important developments of the committees. [9/6/90]
  2. Assist and supervise the Classes of the Society. [9/6/90]
3. Second Vice President
  1. Maintain a Membership File with TechComm applications, literature, and current constitutions, and/or bylaws. [9/6/90]
4. Secretary
  1. Take minutes at all official meetings of The Society including ExComm, ABAG, General, and Special meetings. [9/6/90]
  2. Type and distribute such minutes as required. [9/6/90]
  3. Maintain an accurate and updated copy of the Bylaws of The Society. [9/6/90]
  4. Maintain the office supplies of The Society. [9/6/90]
  5. Process membership applications for The Society. [9/6/90]
5. Treasurer
  1. Maintain a detailed ledger listing the expenditures of The Society. [9/6/90]
  2. Verify finances of the Cafe. [9/6/90]
  3. Train TechComm and Class Treasurers in the procedures and paperwork of The Society, as they relate to finances. [9/6/90]
6. Graduate Student Representative
  None.
7. Senior Class Representative
  1. Coordinate the Senior pictures and ring ceremony. [9/6/90]
8. Junior Class Representative
  1. Organize and Awards Banquet at the end of each term of office. [10/12/88]
9. Sophomore Class Representative
  1. Maintain a test and homework file. [9/6/90]
10. Freshman Class Representative
  1. Plan and coordinate a Freshman Welcome Day during the Summer/Fall term. [9/6/90]
11. Engineering Society Newsletter Editor
  None.
Appointed Offices
1. All appointed officers must be members of The Society. [9/6/90]
2. Committees
  1. ExComm shall appoint all Committee Chairs. [9/6/90]
  2. Committee Chairs may choose all members of their committees. [9/6/90]
3. Offices created by ExComm
  1. ExComm shall make appointments to all offices it creates. [9/6/90]
4. Other Positions
  1. The President may create positions to perform any duty not assigned to another officer. [9/6/90]
  2. The President shall have the power to appoint the above officers without ExComm approval. [9/6/90]
  3. All other elected officers may appoint assistants without the approval of ExComm. [9/6/90]
Offices Created by ExComm
1. Security Officer
  1. Purpose and Duties
    1. To maintain the security of all ESUC possessions including ESUC Lounge and ESUC's Cafe by the SEAS. [9/6/90]
    2. To determine who shall be assigned keys to ESUC possessions. [9/6/90]
  2. Term of Appointment
    1. No specified term; until another is appointed. [9/6/90]
Election of Officers
Election Procedure
1. Should the Second Vice President be a candidate for office, ExComm shall appoint another member to administer the election. [9/6/90]
Time of Election
1. Advertisements for the nominations and election shall be held during the entire fifth week of classes preceding the next term of office. [9/6/90]
2. The nominations shall be held during the entire sixth week of classes preceding the next term of office. [9/6/90]
3. The elections shall be held during the entire seventh week of classes preceding the next term of office. [9/6/90]
Advertising Procedure
1. Advertising for the Elections shall be done through the ESUC Newsletter, flyers on ESUC Bulletin Boards. [9/6/90]
Nomination Procedure
1. Nominations may be made by any member of The Society and accepted by the nominee. [9/6/90]
Executive Committee
Voting Procedures at ExComm
1. The ESUC President shall determine which type of vote shall be initially taken, i.e. a Voice vote, show of hands, or roll call vote. [9/6/90]
2. After a voice vote, any member of ExComm may call for a show of hands or roll call vote. [9/6/90]
Expenditures
1. The ESUC President and Treasurer shall have the "Authorized Signatures" to The Society's university account (4-760301-70600, KB29). [9/6/90]
Minutes of the ExComm Meeting
1. The ESUC Secretary shall take minutes at all ExComm Meetings. [9/6/90]
2. If the ESUC Secretary is unable to attend, he/she shall inform the President of The Society who will then designate another ESUC member to take minutes. [9/6/90]
3. All motions passed by ExComm shall include voting results. [9/6/90]
4. A typed copy of the minutes shall be provided for each member of ExComm a day before the next meeting. [9/6/90]
5. The minutes of every meeting of ExComm must be approved at the next meeting of ExComm so as to verify its validity and accuracy. If any corrections are made, the ESUC Secretary shall indicate it in the next meeting's minutes.
Meetings
General Meetings
1. Purpose
  1. Provide information regarding The Society to all members and friends of The Society. [9/6/90]
  2. Recruit new members for both ESUC and its TechComms. [9/6/90]
Technical Committees
Purpose
1. The purpose of recognizing Technical Committees (also known as TechComms) is to:
  1. Further a common interest in and disseminate knowledge of the theoretical and practical aspects of professional Engineering. [9/6/90]
  2. Guarantee that students in all areas of Engineering and Applied Science are adequately represented by ESUC. [9/6/90]
Criteria to become a TechComm
1. Be a UCLA registered student group. [9/6/90]
2. Have a minimum of 20 UCLA student members. [9/6/90]
3. Demonstrate that the group represents an area of interest in Engineering and Applied Science not adequately represented by any existing TechComm. [9/6/90]
4. Projects or Committees of existing TechComms are not eligible to become TechComms. [9/6/90]
Procedures
1. The applicant must submit to ExComm:
  1. A current Constitution. [2/14/90]
  2. A current membership list. [2/14/90]
  3. A written request for TechComm status. [2/14/90]
2. The Second Vice-President must verify the minimum membership and submit his/her findings to the next ExComm meeting. [2/14/90]
3. At this meeting, a representative of the group in question will be invited to present his/her case for TechComm status and answer questions. [2/14/90]
4. TechComm status shall be granted by a two-thirds vote of ExComm. [2/14/90]
Representation
1. All TechComms shall have a representative at all meetings of the Executive Committee. [2/14/90]
2. This representative shall be designated by the Chair/President of the TechComm for the entire quarter, and must be a member of ESUC. [2/14/90]
3. If this representative is unable to attend the meeting, the Chair/President of the TechComm shall inform the ESUC President at least two days before the meeting that a substitute representative will attend that meeting.
TechComm Status
1. A TechComm shall be in Good Standing when it has sent representatives to at least one half of all ExComm meetings during the previous quarter. [9/6/90]
2. A TechComm not in Good Standing may have its budget prorated based on ExComm attendance, at the ESUC President's discretion. [9/6/90]
3. Any TechComm sending representatives to no ExComm meetings during a given quarter may be removed as a TechComm by a majority. [9/6/90]
Current Technical Committee Status
1. The following Technical Committees of The Society are currently in good standing:
  1. Association of Computing Machinery/Computer Science Undergraduate Association [9/6/90]
  2. American Institute of Aeronautics and Astronautics [9/6/90]
  3. American Institute of Chemical Engineers [9/6/90]
  4. American Society of Civil Engineers [9/6/90]
  5. American Society of Mechanical Engineers [9/6/90]
  6. American Society of Metals/Materials Research Society/The Metallurgical Society [9/6/90]
  7. Eta Kappa Nu [9/6/90]
  8. Institute of Electrical and Electronics Engineers [9/6/90]
  9. National Society of Black Engineers [9/6/90]
  10. Society of Automotive Engineers [9/6/90]
  11. Society of Latino Engineers and Scientists [9/6/90]
  12. Society of Women Engineers [9/6/90]
2. The following Technical Committees of The Society are currently on probation:
  None.
Committees
Auxiliary Business Advisory Group (ABAG)
1. Purpose
2. Members
  1. ABAG shall consist of the ESUC President, First Vice President, Cafe manager, Cafe Assistant Manager, Engineer's Week Chair, SEAS Executive Officer, Director of Student Services. [SEAS Admin (ESUC Auxiliary Business Activities), 1984]
Engineer's Week Committee Chair
1. Purpose and Duties
  1. To organize and run Engineers' Week. [9/6/90]
2. Term of Appointment
  1. The term of the Engineers' Week Chair is one year, or until a new chair is appointed, whichever comes first. [9/6/90]
Activities
Freshman Welcome Day
1. Purpose
  1. Freshman Welcome Day shall be an orientation for incoming students directed specifically toward the School of Engineering and Applied Science. [9/6/90]
2. Coordinator
  1. Freshman Welcome Day shall be run by the Freshman Class President. [9/6/90]
Engineer's Week
1. Purpose
  1. To show the practical and fun aspects of Engineering. [9/6/90]
2. Coordinator
  1. Engineer's Week Committee Chair. [9/6/90]
ESUC's Cafe by the SEAS
Name
1. The current name of this food facility is "Cafe by the SEAS." [9/6/90]
2. The name under which it was founded is "SEAS/ESUC Food Lounge." This name is, as a result, the title of its university account.
Purpose
1. Service to the School of Engineering and Applied Science
  1. The Cafe shall provide a food facility within the School of Engineering and Applied Science. [SEAS Admin (establishment of the Cafe)]
2. Funding of the Engineering Society's activities
  1. All profits generated by the Cafe by the SEAS shall be transferred to the Engineering Society. [SEAS Admin (establishment of the Cafe)]
3. Mangagement Experience
  1. Through management of the Cafe, engineers may receive experience in management. [SEAS Admin (establishment of the Cafe)]
Management Positions
1. Manager
  1. The manager of ESUC's Cafe by the SEAS shall be a student of the University of California, Los Angeles and a member of The Society. [9/6/90]
  2. The manager need not be an engineer. [9/6/90]
  3. The manager of the Cafe shall be determined by the Executive Committee of The Society. [9/6/90]
  4. The supervisor of the Cafe Manager shall be the Director of Student Services. [9/6/90]
  5. The manager shall be paid for at most four hours per day that the Cafe is open for business. [9/6/90]
2. Assistant Manager
  1. The assistant manager of ESUC's Cafe by the SEAS shall be a student of the University of California, Los Angeles and a member of The Society. [9/6/90]
  2. The assistant manager of the Cafe shall be determined by the manager. [9/6/90]
  3. The supervisor of the assistant manager shall be the manager. [9/6/90]
  4. The assistant manager shall be paid for at most three hours per day that the Cafe is open for business. [9/6/90]
3. Shift Manager
  1. The shift manager of ESUC's Cafe by the SEAS shall be a student of the University of California, Los Angeles and a member of The Society. [9/6/90]
  2. The shift manager of the Cafe shall be determined by the manager. [9/6/90]
  3. The supervisor of the shift manager shall be the manager. [9/6/90]
  4. The shift manager shall be paid for at most two hours per day that the Cafe is open for business. [9/6/90]
Income
1. Cash Sales
  1. All cash sales of the Cafe shall be deposited into ESUC's account as specified by the Cash Audit Desk in UCLA's General Accounting Office. [9/6/90]
  2. The manager shall be held accountable for any missing funds. [9/6/90]
2. Departmental Charges
  1. Departmental charges shall be made available by the Cafe so as to provide a service to the School of Engineering and Applied Science. [9/6/90]
  2. The procedure for such sales shall be determined by the management in cooperation with the school. [9/6/90]
Expenses
1. Signature Power
  1. The manager and assistant manager shall have the recommended "Authorized Signatures" to the Cafe's university account (4-760300-70600, KB20). [SEAS Admin (ESUC Auxiliary Business Activities), 1984]
Report to ExComm
1. The Manager shall make monthly report of financial standing to ExComm. [9/6/90]
Official communication with Employees
1. All official communications with employees of the Cafe shall be through the management. [9/6/90]
Policies
ESUC Lounge
1. Regular hours are Mon-Thurs from 8:00am - 7:00pm and Fridays from 8:00am - 6:00pm provided an ESUC officer or TechComm Representative is present. Other hours for opening the lounge are up to the discretion of the highest ESUC officer or TechComm Representative present. [9/6/90]
Typewriter
(This document is a little outdated. Substitute "Computer" for typewriter when reading.)
1. Available for use ESUC member only. The typewriter is for use only during ESUC lounge hours; ESUC business has priority; time limit of one hour if someone is waiting. [3/7/89]
Test File
1. Available for the use ESUC members only. [9/6/90]
2. Material borrowed may not be taken out of the ESUC lounge except for photocopying and must be returned that same day. [9/6/90]
3. The borrower must leave his/her ESUC membership card and current reg. card with an ESUC officer when borrowing from the test file. [9/6/90]
4. The membership card and reg. card will be returned in exchange for the test borrowed. [9/6/90]
Keys to ESUC Possessions
1. The Security Officer of The Society shall be in charge of dispersing and collecting the appropriate keys. [9/6/90]
2. The key deposit shall be 20 dollars. [6/21/88]
Phone Usage
1. The Cafe phone may be used for official ESUC and TechComm business only. [9/6/90]
ESUC Bulletin Boards
1. The ESUC bulletin board shall be for the purpose of informing students of the School of Engineering and Applied Science. [9/6/90]
2. All non-ESUC/non-TechComm fliers shall require the permission of an ESUC officer. [9/6/90]
ESUC Official Documents
1. Copies of the Constitution and Bylaws shall be made available to any member upon request. [9/6/90]
Pre-approved Expenditures
Offices Supplies
1. Any reasonable amount of office supplies needed for The Society shall be acquired by the ESUC Secretary with the approval of the ESUC Treasurer or the ESUC President, who are to decide if they are in fact reasonable or if it needs approval by ExComm. If there is any doubt, they are required to bring it before ExComm. [10/12/88]
Copying Services
1. Flyers for Advertisement
  1. ESUC shall pay for the copying costs for any reasonable number of fliers, up to 50 (recommended 30, unless posting outside of Boelter Hall) for advertising on Boelter Hall bulletin boards for ESUC/TechComm activities. All such fliers shall be done through the Boelter Hall Copy Center and require the signature of the ESUC Treasurer or the ESUC President.
2. Maps and Directions
  1. ESUC shall pay for the copying costs of up to 50 maps (8 1/2" x 11") for ESUC/TechComm events. All such maps shall be done through the Boelter Hall Copy Center and require the signature of the President.
Discretionary Budgets
1. The President of The Society shall have a $500 per term discretionary budget. [9/6/90]
2. Each of the Vice-Presidents of The Society shall have a $250 a term discretionary budget. [9/6/90]
3. Discretionary budgets may be spent without ExComm approval. [9/6/90]
4. ExComm may move to reallocate money to discretionary budgets by approving any or all expenses made against that budget. [9/6/90]
Class Organization

Definition of Class

A class is defined to be the area of interest related to the extent of school attended. A class consists of students of the School of Engineeringing a Applied Science with the following requirements:

Senior Class:	3 or 4 years of completed college education
Junior Class:	2 years of completed college education
Sophomore Class	1 year of completed college education
Freshman Class:	completed high school education

Executive body
1. Freshman and Sophomore Classes shall each have an executive body consisting of a President, Vice President, Secretary, and Treasurer. [9/6/90]
2. Senior and Junior Classes shall consist of a Senior and Junior Representative respectively. [9/6/90]
3. Officer Duties
  1. President
    1. Shall preside over the class officers. [3/14/89]
    2. Shall be the Class Representative to the ESUC ExComm. [3/14/89]
    3. Shall perform and enforce any duties ExComm assigns him/her or his/her class. [3/14/89]
  2. Vice President
    1. Shall aid the President as determined by the President. [3/14/89]
    2. Shall act as President should the current President not be able to perform the duties of the office. [3/14/89]
  3. Secretary
    1. Shall record any official meeting and shall prepare reports acceptable for submission to ExComm should it be asked. [3/14/89]
  4. Treasurer
    1. Shall keep the accounting books for the class. [3/14/89]
    2. Shall report to the ESUC Assistant Treasurer once a month to compare books with the ESUC Class Books. [3/14/89]
4. Length of Term
  1. The length of the terms of the class officers shall be the same as the terms of ESUC ExComm officers. [3/14/89]
5. Elections for Class Officers
  1. Elections for Class Officers shall be run at the same time as the ESUC General Elections. Each class is responsible for aiding the Second Vice President with the running of the General Elections. [3/14/89]
  2. Officers of each class shall be selected by the plurality of votes cast by members of that class. [3/14/89]
Finances
1. Each Class shall have an internal account with ESUC. [9/6/90]
  1. Definition of Internal Account: An internal account consists of money deposited in the general ESUC fund and credited to the group in question. This is similar to TechComm budgets, except that the money in the account continues with the Class from quarter to quarter and can be increased by fund raisers, etc. [9/6/90]
  2. The internal account is free to grow or shrink as deemed necessary by the Class executives. [9/6/90]
2. ExComm has the right to vote to change the balance of any or all of the Class Accounts. [9/6/90]
3. Expenditures by each Class do not require the vote of ExComm. [9/6/90]
4. Each Class must make an expense report ot the last ExComm of each school quarter, including account balance. [9/6/90]
5. Money left in the class account at the end of Spring Quarter shall be credited to the next class up with the Senior Class Account being given back to the general ESUC account. i.e. Freshman Class Account is credited to the Sophomore Class Account)Class ledger books are also transferred to the next class up at the end of Spring Quarter with the Senior Class ledger being filed with the ESUC Secretary. [9/6/90]
6. ESUC shall open a new Freshman Account at the first ExComm of the Summer Quarter of every school year with the amount of $500 and shall issue3 a new class ledger at that time. ExComm is not required to give the classes any other monies. [9/6/90]
Publications
ESUC Newsletter
1. Title
  1. The official Title of the ESUC Newsletter shall be "The Bruin Engineer." [9/6/90]
2. Purpose
  1. The purpose of the ESUC Newsletter shall be to inform UCLA's School of Engineering and Applied Science students and faculty of activities and issues related to engineering. [9/6/90]
3. Content
4. Publication frequency shall be at the discretion of the ESUC Newsletter Editor, in consultation with the ESUC President. [9/6/90]

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