General Information

UCLA/HSSEAS has been selected by the Cisco Research Center to receive a donation of a Cisco TelePresence 1000 System and an accompanying WebEx account for a three-year period. The TelePresence system allows interaction with Cisco senior engineers and researchers at any global Cisco location without the need for travel. Currently eight additional schools have received donations so the system also allows for collaboration with our colleagues at these other Universities (a list of participating Universities is listed below).

In addition to saving the University travel costs to these participating Universities, the TelePresence system will provide first-hand experience and stimulate the exploration of new applications for collaboration tools like the TelePresence system and/or investigate new ways to improve underlying technologies used to create these tools.

Beginning in November of 2009, Cisco TelePresence Solutions have made improvements. You can now schedule both multipoint and point-to-point TelePresence meetings. The Cisco TelePresence Conferencing Service (CTCS) is a conferencing service that provides a business-to-business Meet-Me CTS meeting capability. The Meet-Me functionality enables intercompany connectivity by now allowing multiple participants to dial in to a Meet-Me phone number and enter a conference ID to connect to their CTS meeting.

Participating Universities/Businesses

• Purdue University
• Cornell University
• North Carolina State University (NCSU)
• University of California, San Diego (UCSD)
• Stanford University
• Massachusetts Institute of Technology (MIT)
• The University of North Carolina at Chapel Hill (UNC-CH)
• Cisco
• Any Location Using CTS System Exchange

How to Request Use of the System

As stated above, you may use the TelePresence system to meet with any individual or individuals at the above mentioned universities, Cisco, or any organization with CTS system Exchange. SEASnet does not have a list of contacts for the owners of the systems at each of these locations, instead you need to complete a:

SEASnet will schedule the meeting and a confirmation will be emailed to you and your other end-points within a few business hours with the meeting information.

You can view the TelePresence Calendar to check for room availability.

SEASnet staff will meet you at the room a few minutes prior to the start of your meeting to provide you with instructions on the use of the system. The room location is: 7702E Boelter Hall. Since the system is new to everyone we would appreciate your patience while we streamline our process and learn how to use additional features of the system.

Miscellaneous Information Regarding Use of the Room

There are some additional steps you can take to make sure that your meeting runs smoothly.

• This room also doubles as a conference room so TelePresence meetings must be scheduled with SEASnet
• Requests must be made at least 24 hours in advance during regular UCLA business hours (requests for use of the room during non-business hours will be evaluated on a case-by-case basis)
• Make sure that the sign on the door is turned so that others know a meeting is in session
• Do not turn on the circular recessed lights in the room - they cause glare and hotspots
• The room works best with one person, but two individuals can be accommodated
• Do not stand up during a session as others will only see your torso
• Remember you are on camera at all times
• Make sure to notify SEASnet staff ahead of time if you plan to use a computer to share presentations (if you are doing this remember that whatever shows on your computer screen will show up on the screen of the individual you are meeting with)
• If you need to cancel your meeting, as a courtesy, please let SEASnet know so that we can contact Cisco